2023 Elections - Call for Nomination

September 27, 2023    1203    1203   

(a) The President

(b) The Vice President

(c) The Secretary

(d) The Treasurer

(e) The Vice Secretary

Who is eligible to stand?

-          Fellows (FZIPS) or Full Members (MZIPS) in good standing; and

-          Fully paid up.

-          Supported by four (4) members who are either FZIPS or MZIPS in good standing who are fully paid up members.

Nominations Submission:

-          The Nomination pack can be obtained from the Secretariat or downloaded from the ZIPS website www.zips.org.zm/downloads or click here.  

-          A duly completed nomination form must be accompanied by:

o   Completed bio template

o   Curriculum Vitae

o   Completed Integrity and Probity Form

o   All candidates must show proof of having paid the nomination fee for the position to be contested

o   Proof of payment for the nomination position applied for.

-          Applications can be submitted at the Secretariat addressed to the Registrar or sent by email to the Registrar on email zipszam@zipszambia.org  Subject heading for email must be in format: Nomination for [insert position] – [insert name].

-          All applications shall be accompanied by the applicable  nomination fee as follows:

a.     President                     -           K3,000.00

b.     Vice President            -           K2,500.00

c.     Treasurer                      -           K1,500.00

d.     Secretary                     -           K1,500.00

e.     Vice Secretary           -           K1,300.00

-          The duly completed nomination paper shall be lodged with the Secretariat by Wednesday 4^th October, 2023 at 17 Hours.  No late submissions will be accepted.

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Issued by Elections Committee

18^th September, 2023

Elections Bulletin

September 27, 2023    2225    2225   

INTRODUCTION      

 Welcome to the first issue of the ZIPS 2023 Elections Bulletin.

The Elections Bulletin will be issued on a regular basis for the purpose of informing communicating with the membership during the elections process.

As the 2023 Annual General Meeting (AGM) is elective, the Zambia Institute of Purchasing and Supply (ZIPS) has been preparing for the elections and is now in the position to update the membership on the progress. 

In this first issue of the ZIPS 2023 Elections Bulletin, the following are covered :

•      the composition of the Elections Committee;

•      Key dates in the election process (Timelines);

•      Eligibility;

•      Nomination requirements;

•      Nomination Fees; and

•      Campaign Guidelines.

COMPOSITION OF THE ELECTIONS COMMITTEE

According to Section 5 (1) of the ZIPS Act No. 15 of 2003, the council may for the purpose of performing its function under this act appoint committees and delegate to the committee any of its functions. Subsection (2), the Act states subject to the provisions of this Act and to any general or specific directions of the council, the committee appointed under subparagraph (1) may regulate their own procedure.

Arising from the aforementioned provisions, the Election Committee appointed by the Council is as follows:

Ms. Beenzu Chiimbwe -Simfukwe   Secretary

One (1) member of the Female Fellows is yet to be appointed and an update on the appointment will be provided in due course.

KEY DATES IN THE ELECTION PROCESS (TIMELINES)

These dates are tentative and are subject to change and final confirmation

ELIGIBILITY 

 The following are eligible to apply for nomination to stand for a Council position

a)   Fellows (FZIPS) or Full Members (MZIPS) in good standing;

b)   Fully paid-up; and

c)   supported by four (4) members who are either FZIPS or MZIPS in good standing and fully paid up.

NOMINATION REQUIREMENTS

a)   Nomination for Council Position (Form I);

b)   Council Member Nominee Biography and Campaign Form (Form II);

c)   Integrity Form (Form III);

d)   Curriculum Vitae (CV);

e)   Payment of Nomination Fee as per Item No 5 below; and

NB: A background and integrity check will also be undertaken.

NOMINATION FEES

All nominees will be required to pay a non-refundable Nomination Fee as follows:

CAMPAIGN GUIDELINES

     Aspiring candidates will be able to campaign via the following platforms: 

a)   Website & Email managed by the Secretariat - aspiring candidates will share campaign material which will be posted or sent out by

Secretariat;

b)   Dedicated Social Media Channels – two dedicated social media channels will be created -  one WhatsApp and one Telegram;

c)   Virtual Debates – one virtual debate session per position; and 

d)   A Townhall session per position at the end of each day at the Annual Conference

NB: Aspiring candidates and their supporters are therefore encouraged to use the official authorised platforms only for campaigns.

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Original issued and signed by

Secretary

11th National Conference

July 28, 2023    1636    1636   

The Zambia Institute of Purchasing and Supply (ZIPS) will be hosting its 11^th Annual Conference, the 15^th Annual General Meeting and 6^th Awards Gala Dinner. These three national events will take place from Tuesday 31^st October to Friday 3^rd November, 2023 at the Avani Victoria Falls Resort in Livingstone.

The theme of the conference is “Spearheading Strategic Supply Chain Management via 3Ds in Achieving Value for Money”.

Please note that it is mandatory for ALL those involved in Procurement and Supply / Stores in your Institution/Organisation to attend this conference and AGM.

The major objective of this conference is to equip the Procurement and Supply Chain professionals including other stakeholders in the supply chain such as Chief Executive Officers, Accountants, Auditors, Engineers, Quantity Surveyors and Administrators with the necessary information, skills and tools to enable them to provide value to their organisations in this changing environment.

The conference programme will consist of presentations, plenary sessions and master classes.

The AGM is the supreme decision-making body of the Institute and key decisions affecting the direction of the profession will be made and member participation in this event is therefore paramount.

The Awards Gala Dinner will see the recognition of deserving individuals and organisations whose outstanding contributions in 2022 will be unveiled and the winners will be announced.

 Participation fees are as follows:

●   Participation fees includes; AGM attendance, conference materials, delegate pack, teas, refreshments and lunch for four (04) days.

Social Events

●        Awards Gala Dinner K1,500

●          The Sunset Cruise is optional at K1,500

●          Sunset cruise will be offered on a first come, first served basis and will only be confirmed upon receipt of full payment.

Accommodation & Travel

●          ZIPS has made arrangements for special rates for accommodation around Livingstone (contact the registration team for details).

●          Accommodation at Avani @K 2,300 per night and K11,500 for 5 nights 

●          ZIPS is also making arrangements for special rates for flights to and from Livingstone; contact the registration team for details. 

Payments should be made by cheque or bank transfer to:

Account Name: The Zambia Institute of Account Name: The Zambia Institute Purchasing and Supply                           Institute of Purchasing and Supply

Account No. 9130000168312          Account No. 5574921500126

Bank: Stanbic Bank,                            Bank: ZANACO,

Branch: Main Branch                             Branch: Manda Hill

●        Deposit slips (for cheques) and/or proof of payments (for transfers) must indicate the member(s) ZIPS number (if a ZIPS member)

Booking and registration to be done by completing the form from the following link: https://portal.zips.org.zm/conference/show   

For further information or clarification, please contact the registration desk on Tel 260211232720, Mobile   +260978868880, +260975548980, +260975950722 or email conference@zipszambia.org

We look forward to seeing you at this prestigious gathering and thank you in advance for supporting the Institute.

CALL FOR SUBMISSION – REVIEW OF THE PUBLIC PROCUREMENT ACT NO.8 OF 2020

April 14, 2023    1530    1530   

The Public Procurement Act, No.8 of 2020 was enacted by the Parliament of Zambia in November 2020 and came into operation on 16^th April 2021. During the period of implementation, some weakness have since been identified.

In view of the above, ZIPS has been invited the Zambia Public Procurement Authority (ZPPA) to review and comment on the attached documents which contains some proposed amendments to the Public Procurement Act. The Institute therefore extends the call to you the members to review as well as provide proposed amendments to the Act. Your proposals and comments should be sent to:

The Registrar,

Zambia Institute of Purchasing and Supply

Email: actreview@zipszambia.org

The deadline for submission is Wednesday 19^th April 2023

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Original Issued by

Registrar & CEO

CALL FOR SUBMISSION – REVIEW OF THE PUBLIC PROCUREMENT ACT NO.8 OF 2020

April 14, 2023    1727    1727   

The Public Procurement Act, No.8 of 2020 was enacted by the Parliament of Zambia in November 2020 and came into operation on 16^th April 2021. During the period of implementation, some weakness have since been identified.

In view of the above, ZIPS has been invited the Zambia Public Procurement Authority (ZPPA) to review and comment on the attached documents which contains some proposed amendments to the Public Procurement Act. The Institute therefore extends the call to you the members to review as well as provide proposed amendments to the Act. Your proposals and comments should be sent to:

The Registrar,

Zambia Institute of Purchasing and Supply

Email: actreview@zipszambia.org

The deadline for submission is Wednesday 19^th April 2023

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Original Issued by

Registrar & CEO