COMMITTEES DEFINED BY THE ZIPS ACT

Purpose: Functions (Part IV of Zips Act)

1.    To hear and determine any complaint or allegation against a member of the Institute.

2.    Hear and determine a complaint or allegation against a Committee of the Council, and

3.    Execute all such acts and things as are incidental or conducive to the attainment of the function of the Disciplinary Committee.

 (a)   Penalties for Misconduct

·         Deregistration.

·         Censure the Members.

·         Recommend to Council One (1) year suspension.

·         Order member to pay a fine to the Council and or any other costs.

 (b)   Appeals

·         To the Council within Thirty (30) days.

·         If not satisfied with One (1) appeal to the Minister of Finance.

·         If not satisfied with Two (2) appeal to the High Court.

Team Members

TBA

Purpose / Functions of the Finance Sub- Committee

1.    To manage the financial affairs of the Institute to the satisfaction of the members through the Executive Director.

2.    To produce and submit Quarterly and yearly returns on Income and Expenditure to the Council and Annual General Meeting.

3.    To source for funds through various activities of fundraising to improve the Institute finances.

4.    To prepare yearly Budget for ZIPS operations in line with the Business Plan.

5.    To ensure the appointment of Auditors as well as ensure that ZIPS Accounts are audited yearly.

6.    To formulate and implement accounting templates to be used in recording accounting transactions.

7.    To manage salaries and conditions of service for ZIPS Staff.

8.    To liaise with the Executive Director and President in all matters relating to finances.

9.    To undertake and execute any trusts and investment conducive to the objects of the Institute.

10. Any other duties assigned by the ZIPS executive Committee

Sub Committee Team Members

·         Mr. Ernest Washen Nyambe - National Treasurer- Chairperson

·         Mr. Joseph Selisho –Member

·         Mr. Kabaso Mulenga- Member

·         Mr. Phil Daka -Member

·     Mr Leonard Libila - Secretary 

·         Mr. Lawrence M Sambwa–ex officio

COMMITTEES ESTABLISHED BY THE COUNCIL

 Functions of the Sub- Committee

1.    To generate purchasing and supply training needs and formulate the training programs that ZIPS will undertake on the bi- annual threshold. This will also involve Seminars, Workshops, Professional talks and any other issues that would help to advance professionalism in our members.

2.    To facilitate in holding educational workshops, seminars, conferences, forums, professional talks and any other issues that may advance professionalism in our members and to help in improving members Capacity and Ability to carry out the procurement function successfully.

3.    To ensure that the ZIPS (Degree) professional level qualification is developed in collaboration with CIPS to allow transitional mechanism between the two programs

4.    To develop and propose the ZIPS Code of conduct and propose regulations for the same.

5.    Visit Schools, Colleges and Universities to monitor enrolments for ZIPS Students as well as Graduates and their placements in the industry to ensure compliance with the ZIPS Act No, 15 of 2003.

6.    Review and recommend to Council requests from firms engaged in purchasing and supply and training that must be affiliated to ZIPS.

7.    To superintend over the works of the hired consultant engaged in developing the ZIPS professional level qualification.

8.    Assess and recommend to ZIPS executive committee for approval and review the Purchasing and Supply Syllabuses, Curriculum and Study Materials.

9.    Any other duties assigned by the ZIPS executive Committee

Sub Committee Team Members

·         Mr. James  K. Njolomba – Chairperson

·         Mr. Paul Magiya Manda – Member

·         Mr. Kizzy Moonga – Member

·         Mrs.  Chipungu Dzekedzeke – (Secretary)

·         Ms. Gloria Ngoma - Member

Purpose / Functions of the Sub – Committee

1.    Develop and implement a corporate branding and identity guidance

2.    To ensure that ZIPS publishes a Quarterly journal and/or Monthly or Newsletter for the Institute and collect, collate and publish other information relevant and of interest to the Institute.

3.    To promote, uphold and rebrand the image and standing of ZIPS through Adverts, Workshops, Seminars, Promotional Materials amenable by the various and appropriate branding mechanisms available, at all ZIPS functions.

4.    To ensure that the visibility of the institute is enhanced through organization of TV, Radio, print media and any other mass communication programs through the established communication protocol in ZIPS.

5.    Manage and update the ZIPS Website and ensure effective communication to all members as well as to other stakeholders and to manage the Data Management consultant who has been engaged by the Institute by reviewing the contractual deliverables.

6.    Propose and adopt a community social program to help market ZIPS, this may include the Careers talk at schools, Colleges and also creation of ZIPS Award to best students studying procurement programs in appropriate learning institutions.

7.    Any other duties assigned by the ZIPS executive Committee

Sub Committee Team Members

TBA

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Functions of the Committee

1.    To ensure the ZIPS training program is appropriately set up and running smoothly.

2.    To ensure that Examinations are set and administered in the fair, and transparent, professional manner with utmost integrity.

3.    To ensure that Memorandum of Understanding are signed with colleges and universities who would like to teach and offer the ZIPS Diploma.

4.    Propose fees to be paid in respect of courses and examinations for ZIPS courses of study from time to time.

5.    Recommend to Council through the ZIPS Executive Sub -Committee to confer Certificates and Diplomas to successful Candidates in Purchasing and Supply Courses as well as various membership categories.

6.    Recommend to Council through the ZIPS Executive Sub Committee to confer Certificates and Diplomas to successful Candidates in Purchasing and Supply Courses as well as various membership categories.

7.    Any other duties assigned by the ZIPS executive Sub- Committee

Sub- Committee Team Members

TBA

Functions

Promote Research and Development in the Procurement and Supply field.

Sub-Committee Team Member

To be advised.

COMMITTEES ESTABLISHED BY THE PRESIDENT

Functions of the committee

·         Review all the reports and deliverables from all established ZIPS Committees before being submitted to the ZIPS Council.

·         To ensure that all council resolutions and deliverables are carried out through the Executive Director.

·         To ensure that ZIPS corporate governance is enhanced and the ZIPS rebranding exercise is promulgated and sustained.

·         To ensure that ZIPS executes effectively the mandate enshrined in the ZIPS Act 2003.

·         Any other duties assigned by the Council.

Sub Committee Team Members

·         Mr. Robert Tembeo (FZIPS)  -(ZIPS President)

·         Mr. Charles Mwanza            -(Vice President)

·         Mr. Lennox Chiluwa            -(Secretary)

·         Mr. Ernest Nymabe   -(National Treasurer)

·       Ms Viola Zulu - (Vice Secretary)  

·         Mr. Lawrence Sambwa - (Minute Recorder )

Functions of the Committee

1.    To monitor and ensure compliance membership in accordance with the dictates of the Law (ZIPS Act) Visit Schools, Colleges and Universities to monitor enrolments for ZIPS Students as well as Graduates and their placements in the industry to ensure compliance with the ZIPS Act No, 15 of 2003.

2.    To inspect Employers, organizations and Institutions both private and public to ensure that they employ registered, paid up, members of ZIPS in Accordance with the ZIPS Act No. 15 of 2003.

3.    To inspect Employees working as procurement professionals in various organizations and ensure they are qualified, registered and are holding Certificates and practicing licenses in line with ZIPS Act No. 15 of 2003.

4.    To ensure that memoranda of understanding among stake holders (Zambia Institute of Human Resources, Zambia Federation of Employers, Immigration Department etc.) are agreed and signed to allow adherence to the ZIPS act as it relates to employment adverts, work permits etc.

5.    Ensure Schools, Colleges and Universities offering Purchasing and supply courses comply with registration and affiliation demands of the ZIPS Act No. 15 of 2003.

6.    To pilot the program in Lusaka and Copper belt provinces and to roll out the   same to all provinces in Zambia with lessons learned.

7.    To review and monitor the works being done by the Compliance Inspectors and Monitors.

8.    Any other duties assigned by the ZIPS Executive Sub- Committee.

Sub Committee Team Members:

TBA

 

Functions of the Committee

1.    To help in providing comments on national debates and generate comments on issues that relate to purchasing and supply issues.

2.    Serve as advisory Sub-committee to the president and the Executive Sub- Committee.

3.    Undertake special duties as advised by the president which are conducive to the attainment of the objective of the institute and that are supportive of the development of the profession.

4.    To provide critical thinking and suggest the possible solutions to the issues relating to the institute particularly and purchasing and supply profession generally.

5.    To help in mentoring other members as need may be and remain active in training and capacity building roles.

6.    To oversee and facilitate the works been undertaken by the consultant engaged to review, amend and generate the regulations to the ZIPS Act.

7.    Any other duties assigned by the ZIPS executive Sub- Committee

 Sub Committee Team Members

·         Mr. Misheck N. Kaoma  Past CIPS /ZIPS President (Chairperson)

·         Mr. Jones Kalyongwe- Past CIPS / ZIPS President

·         Ms. Gloria Ngoma- ZIPS Member / ZPPA

·         Mr. James Njolomba- ZIPS Member / ZPPA

·         Mr. Brian Lombe- Past CIPS President

·         Mr. George Chiti Mumba – Past ZIPS President

·         Mr. Mwape Mutakila – Past CIPS President

·         Mrs. Lillian Shakeemba- Past ZIPS Vice President