Position Title      : Procurement Manager (01)
Grade              : IBP6
Directorate      : Human Resource and Administration
Location           : Head Office
Reports to           : Director Human Resource and Administration

Job Purpose
To be responsible for developing the Bank Procurement Plan, systems, procedures and policies for efficient and effective procurement of goods, service, consultancies and Inventory management.

Key Responsibilities

1.     Coordinates the preparation of the Procurement Plan to ensure timely delivery of goods and Services critical for the successful implementation of the overall Bank Strategy;

2.    Coordinates contract management to ensure IBP is compliant and benefits from all procurement contractual relationship entered into.

3.    Coordinates the maintenance of procurement records to assist in the management of supplier performance.

4.    Establishes and maintain collaborative relationship with suppliers, to ensure quality and cost effective supplies are procured.

5.    Ensure effective and timely preparation of bidding documents in order to facilitate bid invitation and tender evaluations and awards.

6.    Evaluates proposals, bids, quotations received and making suitable recommendations to management.

7.    Provides Secretarial services to the Bank's Tender Committee to facilitate good record keeping and making of informed decisions.

8.    Prepares Procurement Plans, Bidding Documents and Tender Committee papers.

9.    Develops prequalification requirements for third party service providers to ensure quality is maintained in the delivery of goods and services to IBP.

10.  Coordinates periodic prequalification and carry out due diligence on selected suppliers, in order to ensure quality is achieved at the most reasonable cost in line with policies and procedures.

11.   Undertakes regular supervision, monitoring and evaluation of procured works and services in order to facilitate appropriate interventions.

12.  Expedites and monitors the movement of orders from the time they are approved up to the time delivery of goods or services is made to Stores or end-user unit. Make physical follow-ups when need arises.

13.  Manages supply logistics including customs clearing of all imports.

14.  Presents procurement reports to Management in order to receive recommendations on gaps identified in order to enhance service delivery by the department.

15.  In liaison with the HR department, coordinates the training and development of the staff in the procurement department as well as other key stakeholders to support the availability of critical competencies required for enhanced service delivery.

16.  Monitors compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.

Qualifications and Experience

1. Grade 12 Certificate with 5 'O' with credit or better in Mathematics and English.

2. Minimum of a BSc in Purchasing & Supply

3. Member of the Zambia Institute of Purchasing and Supplies with a valid Practicing license.

4. Minimum of not less than 4) years of relevant experience in procurement management in an Organization of similar size in operations.

Applications, supporting documentation and CVs should be emailed to: recruitment@investrustbank.co.zm not later than 29th July. 2022.

1.0 BACKGROUND

The Zambia institute of purchasing and supply (ZIPS) was established under the Act No. 15 of 2003 of the laws of Zambia.

The main function of the institute is to certify and regulate professional conduct for all procurement and supply practitioners as well as build capacity for the practitioners in the purchasing and supply profession in Zambia.

In order to increase accessibility of the profession by interested Zambians, the institute has   introduced local training in purchasing and supply management. This is in response to the growing demand by practitioners and school leavers who are unable to access the chartered institute of purchasing and supply (CIPS) training due to cost implications

The Government of the Republic of Zambia (GRZ) through the Public Financial Management Reform program (PFMRP) provided funding to the Zambia institute of purchasing and supply (ZIPS) to facilitate the introduction of local training in purchasing and supply management.  The program started running in 2015 and has a student population of over 350 at both certificate and Diploma levels. The professional level qualification will be introduced in July, 2018.

The institute now seeks to recruit a suitable, highly motivated and goal oriented professional to fill the following vacancy.

EDUCATION MANAGER (01)

This is a senior position responsible for the institutes’ overall Education program in purchasing and supply management and is accountable to the Executive Director.

2.0 JOB PURPOSE

(a) Manage the training program and ensure students enroll for the certificate, diploma and professional level courses in purchasing and supply management.

(b) Prepare and manage Examination process.

(c) Recommending examination questions setters, Moderators, invigilators and examiners

(d) Coordinate all the activities relating to the education program and ensure the smooth running of the training program.

(e) Effective collaboration with training partners and other stakeholders

(f)   Ensure accreditation of the education program to all relevant bodies

3.0 JOB ACCOUNTABILITIES

a.      Develop and recommend to the Executive Director appropriate systems, control policies, procedures and strategies for the Education Program.

b.      Develop budget guidelines, coordinate the budgeting process and consolidate the departmental budgets as well as budget controls.

c.       Prepare weekly, monthly, quarterly and annual reports as well as ad hoc reports and recommendations for improvements in order to meet set objectives.

d.      Develop and implement cost containment strategies

e.      Manage resources of the institute efficiently in order to meet the set objectives.

f.        Supervise staff in the department to ensure attainment of the education program objectives.

g.      Promote dialogue through workshop and seminars with all the stakeholder.

h.      Visit training partners and arrange meetings and education talks for students.

i.        Sensitize students, training partners, the public and all stakeholders on the education program.

j.        Provide leadership in reviewing the educational materials from time to time.

k.       Ensure that all education materials are printed on time and are available for students to use.

l.        Ensure smooth communication to and from students and training providers

m.    Any other duties as may be assigned by the Executive Director.

 4.0 REPORTING REQUIREMENTS.

The Education Manager will report to the Executive Director, who has the overall responsibility for the work of the institute.

5.0 QUALIFICATIONS AND EXPERIENCE

1.    Degree in Business Administration or any other related field.

2.    Master’s Degree in Procurement and Supply Management, Business Administration or any related field will be an added advantage.

3.    Qualifications in purchasing and supply management will be an added advantage

4.    Certificate in Teaching Methodology or Training of Trainers an advantage.

5.    Full Grade 12 Certificate with 5 ‘O’ levels.

6.    A proven track record of Teaching, Examination setting, moderation, marking and invigilation.

7.    Three (3) years experience in providing similar services.

8.    Excellent communication skills, both oral and written.

6.0 PERSONAL ATTRIBUTES

a.   Strong personality and character, a team player with tact and diplomacy as well as integrity to effectively perform the role.

b.   ICT skills and capacity building skills are critical

The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the laws of Zambia.

The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia.

The Institute now seeks to recruit a suitable, highly motivated and goal oriented professional to fill the following vacancy:

FINANCE AND ADMINISTRATION MANAGER (01)

JOB PURPOSE

The Finance and Administration Manager will be in charge of overall management of the Zambia Institute of Purchasing and Supply (ZIPS) financial and administration in consultation with Executive Director and the National Treasurer

JOB ACCOUNTABILITIES

Working under the supervision of the Registrar, the specific responsibilities of the Finance and Administration Manager shall be;

a)   Budget preparation and monitoring

b)   Effectively manage payables and receivables;

c)   Timely preparation and submission of monthly, quarterly and annual financial statements and reports for audit certification;

d)   Ensure formulation of accounting policies and standards that are in line with the international standards;

e)   Ensure all cash received agrees with the banking summary report prior to banking and ensure that all monies received are banked in the respective bank accounts;

f)     Agree, monitor and review performance of subordinate staff to ensure that they work towards meeting performance objectives;

g)   Plan and coordinate administrative procedures and systems and devise ways to streamline processes

h)   Recruit and train personnel and allocate responsibilities and office space

i)     Assess staff performance and provide coaching and guidance to ensure maximum efficiency

j)     Ensure the smooth and adequate flow of information within the company to facilitate other business operations

k)    Monitor inventory of office supplies and the purchasing of new material with attention to budgetary provisions

l)     Monitor costs and expenses to assist in budget preparation

m) Facilities management

n)   Organize and supervise other office activities (recycling, renovations, event planning etc.)

o)   Ensure operations adhere to policies and regulations ;and

p)   Perform any other duties assigned by the Registrar.

QUALIFICATIONS AND EXPERIENCE

a)   Full Grade 12 Certificate with 5 credits including Mathematics and English

b)   Bachelor’s Degree in Accounts

c)   Full ACCA/ Full CIMA/ Full Chartered Accountant Zambia (ZICA)

d)   Master’s Degree added advantage

e)   5 years’ experience  of which 2 must be at the Management level

f)     Proficiency in working with accounting packages

g)   Paid up member of the Zambia Institute of Chartered Accountants

PERSONAL ATTRIBUTES

·         Self-starter

·         Able to pay attention to detail

·         Integrity

·         Team player

·         Effective Communicator – oral and written

·         Excellent personal and interpersonal skills

JOB LOCATION: Lusaka

CONTRACT DURATION: 2 years

Applications with current curriculum vitae, certified copies of qualifications and contacts for three (3) traceable referees should be e-mailed jobs@zipszambia.org or physically delivered and addressed to:

The Registrar

Zambia Institute of Purchasing and Supply

Plot No 6764

Akanongo Road off Chainama Road

Olympia Park

LUSAKA.

Closing date for receipt of applications is 29^th April 2022 at close of business and only shortlisted candidates will be contacted.

STORES OFFICER (1 position)
Mulungushi University is inviting qualified and sufficiently motivated individuals to apply for the following positions in the University.

Job purpose: To ensure receipt, storage and issuance of goods to various end-users in the University

Main duties:

ü  Initiating Purchase Requisitions

ü  Receiving of materials and processing Goods Received Notes

ü  Issuing of materials to end-users

ü  Any other duties that may be assigned

I. Qualifications:

II. Grade 12 Certificate with at least five Credits that must include Mathematics and English Language

III. Must poses a Diploma in Stores Management or Purchasing and Supply

IV. Functional computer skills

V.  At least two years of post-qualifying experience

VI. A fully paid-up member of the Zambia Institute of Purchasing and Supply with a valid practicing license

How to apply: -
Send your application letters with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts and any such other material as the applicant may wish to submit.

The curriculum vitae must give full personal particulars, including full name, date of birth, qualifications, employment status, work experience, date of availability, mobile number, e-mail address, name and address of three traceable referees, two of which should be professionally acquainted with the candidate and one character referee to:

LECTURER – PURCHASING AND SUPPLY (1 position)

Mulungushi University is inviting qualified and sufficiently motivated individuals to apply for the following positions in the University.

Job purpose: To produce highly qualified purchasing, supplies, and supply chain managers

Main duties: To teach, conduct research and carry out academic-related responsibilities
Qualifications:

I.  A Grade 12 Certificate with at least five Credits that must include English Language and Mathematics

II. An earned Bachelor’s degree in Purchasing and Supply with at least a Merit from a reputable and accredited University

III.An earned Master’s degree in Purchasing and Supply from a reputable and accredited University

IV.  Proof of research and publications

V. Functional computer skills

VI.Teaching experience at University level will also be an added advantage

VII. A fully paid-up member of the Zambia Institute of Purchasing and Supply with a valid practicing license

How to apply: -
Send your application letters with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts and any such other material as the applicant may wish to submit.

The curriculum vitae must give full personal particulars, including full name, date of birth, qualifications, employment status, work experience, date of availability, mobile number, e-mail address, name and address of three traceable referees, two of which should be professionally acquainted with the candidate and one character referee to:

Registrar
Mulungushi University
Great North Road Campus
P O Box 80415
KABWE

Or to the following E-mail address:
recruitment@mu.ac.zm

Closing date for receipt of applications is Thursday, 14th April 2022.

MULUNGUSHI UNIVERSITY WILL REMAIN AS AN EQUAL OPPORTUNITY EMPLOYER AND YOU ARE ENCOURAGED TO APPLY

PURCHASING & SUPPLIES MANAGER (1 position)

Mulungushi University is inviting qualified and sufficiently motivated individuals to apply for the following positions in the University.

Job Purpose: To manage all procurements undertaken by the University as well as contracts entered into by suppliers of works, goods and services.

Main duties:

- Managing all the procurements of the University
- Preparation of Annual Procurement Plans using the Electronic Government Procurement System and ensure strict adherence

-  Preparation of monthly and quarterly procurement reports

-  Maintenance and monitoring of procurement systems and procurement contracts in order to ensure
compliance with the procurement rules and regulations as provided in the Zambia Public Procurement Act (ZPPA) Act No. 8 of 2020 and Procurement Regulations, 2011.

-  Provide secretarial services to the University’s Procurement Committee

Qualifications:

I. Grade 12 Certificate with at least five Credits that must include English Language and Mathematics.

II.  An earned Bachelor’s degree in Purchasing and Supply from a reputable and accredited University.

III.  An earned Master’s degree in Purchasing and Supply from a reputable and accredited University

IV. At least five years of post-qualification experience

V. Effective oral and written communication skills

VI.Functional computer skills

VII.Good negotiation skills

VIII.Emotionally stable, sober, and able to work under pressure

 IX. Leadership skills

X.  A fully paid-up member of the Zambia Institute of Purchasing and Supply with a valid practicing license

How to apply: -
Send your application letters with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts and any such other material as the applicant may wish to submit.

The curriculum vitae must give full personal particulars, including full name, date of birth, qualifications, employment status, work experience, date of availability, mobile number, e-mail address, name and address of three traceable referees, two of which should be professionally acquainted with the candidate and one character referee to:

Registrar
Mulungushi University
Great North Road Campus
P O Box 80415
KABWE

Or to the following E-mail address:
recruitment@mu.ac.zm

Closing date for receipt of applications is Thursday, 14th April 2022.

MULUNGUSHI UNIVERSITY WILL REMAIN AS AN EQUAL OPPORTUNITY EMPLOYER AND YOU ARE ENCOURAGED TO APPLY