Position Title      : Procurement Manager (01)
Grade              : IBP6
Directorate      : Human Resource and Administration
Location           : Head Office
Reports to           : Director Human Resource and Administration

Job Purpose
To be responsible for developing the Bank Procurement Plan, systems, procedures and policies for efficient and effective procurement of goods, service, consultancies and Inventory management.

Key Responsibilities

1.     Coordinates the preparation of the Procurement Plan to ensure timely delivery of goods and Services critical for the successful implementation of the overall Bank Strategy;

2.    Coordinates contract management to ensure IBP is compliant and benefits from all procurement contractual relationship entered into.

3.    Coordinates the maintenance of procurement records to assist in the management of supplier performance.

4.    Establishes and maintain collaborative relationship with suppliers, to ensure quality and cost effective supplies are procured.

5.    Ensure effective and timely preparation of bidding documents in order to facilitate bid invitation and tender evaluations and awards.

6.    Evaluates proposals, bids, quotations received and making suitable recommendations to management.

7.    Provides Secretarial services to the Bank's Tender Committee to facilitate good record keeping and making of informed decisions.

8.    Prepares Procurement Plans, Bidding Documents and Tender Committee papers.

9.    Develops prequalification requirements for third party service providers to ensure quality is maintained in the delivery of goods and services to IBP.

10.  Coordinates periodic prequalification and carry out due diligence on selected suppliers, in order to ensure quality is achieved at the most reasonable cost in line with policies and procedures.

11.   Undertakes regular supervision, monitoring and evaluation of procured works and services in order to facilitate appropriate interventions.

12.  Expedites and monitors the movement of orders from the time they are approved up to the time delivery of goods or services is made to Stores or end-user unit. Make physical follow-ups when need arises.

13.  Manages supply logistics including customs clearing of all imports.

14.  Presents procurement reports to Management in order to receive recommendations on gaps identified in order to enhance service delivery by the department.

15.  In liaison with the HR department, coordinates the training and development of the staff in the procurement department as well as other key stakeholders to support the availability of critical competencies required for enhanced service delivery.

16.  Monitors compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.

Qualifications and Experience

1. Grade 12 Certificate with 5 'O' with credit or better in Mathematics and English.

2. Minimum of a BSc in Purchasing & Supply

3. Member of the Zambia Institute of Purchasing and Supplies with a valid Practicing license.

4. Minimum of not less than 4) years of relevant experience in procurement management in an Organization of similar size in operations.

Applications, supporting documentation and CVs should be emailed to: recruitment@investrustbank.co.zm not later than 29th July. 2022.