Careers
Zambia Postal Services Corporation (ZamPost) is the national postal service provider. The Corporation exists under the revised Postal Services Act of 2009. The Corporation is inviting suitably qualified candidates to fill the position of Procurement Manager.
Grade and Station
This is a Senior Management position and is at Grade P9. The work station is ZamPost Headquarters, Ndola.
Reporting Line
The Procurement Manager will report to the Postmaster General and will be directly responsible for the line management of the Procurement Department.
Job Purpose
To be responsible for implementing the Corporation’s procurement strategy, prepares and implements the procurement plan and budget to ensure the supply of goods and services as required in the implementation of the Corporation business strategy. Additionally, the jobholder implements the procurement policies and procedures, and the procurement laws and regulations to ensure the Corporation is protected from risks associated with noncompliance.
Key Responsibilities
The main duties or responsibilities of the Procurement Manager include but are not limited to the following:-
a) Implements the Corporation procurement strategy to ensure the procurement department supplies goods and services required in the implementation of the business strategy in a timely manner.
b) Prepares and implements the procurement work plan to support the implementation of the procurement strategy to support the timely delivery of goods and services critical for the successful implementation of the Corporation strategy.
c) Consolidates the Corporation procurement plan to ensure all requirements for all user departments/directorates are captured in a timely and holistic manner.
d) Prepares the Corporation procurement budget in a timely manner for timely approval and allocation of sufficient resources for the implementation of the procurement plan.
e) Implements the Corporation procurement policies and procedures to support compliance with the procurement act.
f) Provides input and suggestions on areas of improvement for the procurement policies and procedures to enhance efficiency and effectiveness in the procurement process.
g) Conducts market research to identify changes in market trends and best practice, in order to make recommendations on enhancements in the procurement process.
h) Coordinates the preparation and signing of contracts to ensure the contracts are favourable to the Corporation and are compliant with the procurement laws, and for the contracts to be signed in a timely manner.
i) Monitors the filing of procurement records to ensure the records are complete, accurate and easily accessible when required in the provision of procurement services.
j) Facilitates the payment of suppliers in a timely manner in order to enhance the responsiveness of suppliers to the Corporation needs in the procurement of goods and services.
k) Facilitates and monitor the prequalification of suppliers to ensure the prequalification is done in a timely manner and the most qualified suppliers are selected.
l) Coordinates inventory management to support cost management and efficiency in the management of re order levels to ensure the availability of items when needed for minimal disruptions to business operations.
m) Prepares regular reports for management to ensure any procurement gaps are identified and resolved in a timely manner for minimal disruptions in the implementation of the Corporation business strategy.
n) Facilitate and manage procurement processes, tendering, negotiation, contract award and on-going contract management. Co-ordination and management of agreements to ensure that service levels and price competitiveness is maintained or enhanced.
o) Support Senior Management in the management of a complex and varied contracts portfolio
Nature of Decision Making
a) Operational b) Analytical
Qualifications
Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
BSc in Purchasing & Supply, Bachelor’s Degree in Supply Chain Management Masters Degree especially in Business Administration will be an added advantage
Post Graduate Diploma in Purchasing and Supply
Post Graduate Diploma in Purchasing and Supply (CIPS-UK)
Valid membership with the Zambia Institute of Purchasing and Supply (ZIPS).
Experience
Technical
Procurement Act
Procurement policies and procedure
Supplies and materials management
Functional
Strategic thinking and planning
Stakeholder management
Risk management
Project management
Analytical thinking
Budgeting and planning
Report writing
Behavioral
Leadership
Relationship management
Integrity
Excellence
Decision making
Interested candidates are invited to send hard copies of Curriculum Vitae (CV), application letter and supporting certificates through EMS to the address below not later than 26th January, 2021
The Manager Human Resources Zambia Postal Services Corporation Plot No. 5050 – 5051, Zambia Road Industrial Area Ndola
ZamPost is an Equal Opportunity Employer, therefore women are encouraged to apply.
Only shortlisted candidates will be contacted for interviews
1.0 BACKGROUND
The Zambia institute of purchasing and supply (ZIPS) was established under the Act No. 15 of 2003 of the laws of Zambia.
The main function of the institute is to certify and regulate professional conduct for all procurement and supply practitioners as well as build capacity for the practitioners in the purchasing and supply profession in Zambia.
In order to increase accessibility of the profession by interested Zambians, the institute has introduced local training in purchasing and supply management. This is in response to the growing demand by practitioners and school leavers who are unable to access the chartered institute of purchasing and supply (CIPS) training due to cost implications
The Government of the Republic of Zambia (GRZ) through the Public Financial Management Reform program (PFMRP) provided funding to the Zambia institute of purchasing and supply (ZIPS) to facilitate the introduction of local training in purchasing and supply management. The program started running in 2015 and has a student population of over 350 at both certificate and Diploma levels. The professional level qualification will be introduced in July, 2018.
The institute now seeks to recruit a suitable, highly motivated and goal oriented professional to fill the following vacancy.
EDUCATION MANAGER (01)
This is a senior position responsible for the institutes’ overall Education program in purchasing and supply management and is accountable to the Executive Director.
2.0 JOB PURPOSE
(a) Manage the training program and ensure students enroll for the certificate, diploma and professional level courses in purchasing and supply management.
(b) Prepare and manage Examination process.
(c) Recommending examination questions setters, Moderators, invigilators and examiners
(d) Coordinate all the activities relating to the education program and ensure the smooth running of the training program.
(e) Effective collaboration with training partners and other stakeholders
(f) Ensure accreditation of the education program to all relevant bodies
3.0 JOB ACCOUNTABILITIES
a. Develop and recommend to the Executive Director appropriate systems, control policies, procedures and strategies for the Education Program.
b. Develop budget guidelines, coordinate the budgeting process and consolidate the departmental budgets as well as budget controls.
c. Prepare weekly, monthly, quarterly and annual reports as well as ad hoc reports and recommendations for improvements in order to meet set objectives.
d. Develop and implement cost containment strategies
e. Manage resources of the institute efficiently in order to meet the set objectives.
f. Supervise staff in the department to ensure attainment of the education program objectives.
g. Promote dialogue through workshop and seminars with all the stakeholder.
h. Visit training partners and arrange meetings and education talks for students.
i. Sensitize students, training partners, the public and all stakeholders on the education program.
j. Provide leadership in reviewing the educational materials from time to time.
k. Ensure that all education materials are printed on time and are available for students to use.
l. Ensure smooth communication to and from students and training providers
m. Any other duties as may be assigned by the Executive Director.
4.0 REPORTING REQUIREMENTS.
The Education Manager will report to the Executive Director, who has the overall responsibility for the work of the institute.
5.0 QUALIFICATIONS AND EXPERIENCE
1. Degree in Business Administration or any other related field.
2. Master’s Degree in Procurement and Supply Management, Business Administration or any related field will be an added advantage.
3. Qualifications in purchasing and supply management will be an added advantage
4. Certificate in Teaching Methodology or Training of Trainers an advantage.
5. Full Grade 12 Certificate with 5 ‘O’ levels.
6. A proven track record of Teaching, Examination setting, moderation, marking and invigilation.
7. Three (3) years experience in providing similar services.
8. Excellent communication skills, both oral and written.
6.0 PERSONAL ATTRIBUTES
a. Strong personality and character, a team player with tact and diplomacy as well as integrity to effectively perform the role.
b. ICT skills and capacity building skills are critical
PURCHASING & SUPPLIES MANAGER (1 position)
Mulungushi University is inviting qualified and sufficiently motivated individuals to apply for the following positions in the University.
Job Purpose: To manage all procurements undertaken by the University as well as contracts entered into by suppliers of works, goods and services.
Main duties:
- Managing all the procurements of the University - Preparation of Annual Procurement Plans using the Electronic Government Procurement System and ensure strict adherence
- Preparation of monthly and quarterly procurement reports
- Maintenance and monitoring of procurement systems and procurement contracts in order to ensure compliance with the procurement rules and regulations as provided in the Zambia Public Procurement Act (ZPPA) Act No. 8 of 2020 and Procurement Regulations, 2011.
- Provide secretarial services to the University’s Procurement Committee
Qualifications:
I. Grade 12 Certificate with at least five Credits that must include English Language and Mathematics.
II. An earned Bachelor’s degree in Purchasing and Supply from a reputable and accredited University.
III. An earned Master’s degree in Purchasing and Supply from a reputable and accredited University
IV. At least five years of post-qualification experience
V. Effective oral and written communication skills
VI.Functional computer skills
VII.Good negotiation skills
VIII.Emotionally stable, sober, and able to work under pressure
IX. Leadership skills
X. A fully paid-up member of the Zambia Institute of Purchasing and Supply with a valid practicing license
How to apply: - Send your application letters with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts and any such other material as the applicant may wish to submit.
The curriculum vitae must give full personal particulars, including full name, date of birth, qualifications, employment status, work experience, date of availability, mobile number, e-mail address, name and address of three traceable referees, two of which should be professionally acquainted with the candidate and one character referee to:
Registrar Mulungushi University Great North Road Campus P O Box 80415 KABWE
Or to the following E-mail address: recruitment@mu.ac.zm
Closing date for receipt of applications is Thursday, 14th April 2022.
MULUNGUSHI UNIVERSITY WILL REMAIN AS AN EQUAL OPPORTUNITY EMPLOYER AND YOU ARE ENCOURAGED TO APPLY
The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the laws of Zambia.
The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia.
The Institute now seeks to recruit a suitable, highly motivated and goal oriented professional to fill the following vacancy:
FINANCE AND ADMINISTRATION MANAGER (01)
JOB PURPOSE
The Finance and Administration Manager will be in charge of overall management of the Zambia Institute of Purchasing and Supply (ZIPS) financial and administration in consultation with Executive Director and the National Treasurer
JOB ACCOUNTABILITIES
Working under the supervision of the Registrar, the specific responsibilities of the Finance and Administration Manager shall be;
a) Budget preparation and monitoring
b) Effectively manage payables and receivables;
c) Timely preparation and submission of monthly, quarterly and annual financial statements and reports for audit certification;
d) Ensure formulation of accounting policies and standards that are in line with the international standards;
e) Ensure all cash received agrees with the banking summary report prior to banking and ensure that all monies received are banked in the respective bank accounts;
f) Agree, monitor and review performance of subordinate staff to ensure that they work towards meeting performance objectives;
g) Plan and coordinate administrative procedures and systems and devise ways to streamline processes
h) Recruit and train personnel and allocate responsibilities and office space
i) Assess staff performance and provide coaching and guidance to ensure maximum efficiency
j) Ensure the smooth and adequate flow of information within the company to facilitate other business operations
k) Monitor inventory of office supplies and the purchasing of new material with attention to budgetary provisions
l) Monitor costs and expenses to assist in budget preparation
m) Facilities management
n) Organize and supervise other office activities (recycling, renovations, event planning etc.)
o) Ensure operations adhere to policies and regulations ;and
p) Perform any other duties assigned by the Registrar.
QUALIFICATIONS AND EXPERIENCE
a) Full Grade 12 Certificate with 5 credits including Mathematics and English
b) Bachelor’s Degree in Accounts
c) Full ACCA/ Full CIMA/ Full Chartered Accountant Zambia (ZICA)
d) Master’s Degree added advantage
e) 5 years’ experience of which 2 must be at the Management level
f) Proficiency in working with accounting packages
g) Paid up member of the Zambia Institute of Chartered Accountants
PERSONAL ATTRIBUTES
· Self-starter
· Able to pay attention to detail
· Integrity
· Team player
· Effective Communicator – oral and written
· Excellent personal and interpersonal skills
JOB LOCATION: Lusaka
CONTRACT DURATION: 2 years
Applications with current curriculum vitae, certified copies of qualifications and contacts for three (3) traceable referees should be e-mailed jobs@zipszambia.org or physically delivered and addressed to:
The Registrar
Zambia Institute of Purchasing and Supply
Plot No 6764
Akanongo Road off Chainama Road
Olympia Park
LUSAKA.
Closing date for receipt of applications is 29th April 2022 at close of business and only shortlisted candidates will be contacted.
The Zambia Institute of Purchasing and Supply was established by an Act of Parliament No.15 of 2003 on 20th September, 2003. This Act is now, referred to, as the Government of the Republic of Zambia principal national policy on Procurement and Supply Management. The Zambia Institute of Purchasing and Supply is now a Regulatory body on Purchasing and Supply Management Profession in Zambia.See details