INTRODUCTION      

 Welcome to the first issue of the ZIPS 2023 Elections Bulletin.

The Elections Bulletin will be issued on a regular basis for the purpose of informing communicating with the membership during the elections process.

As the 2023 Annual General Meeting (AGM) is elective, the Zambia Institute of Purchasing and Supply (ZIPS) has been preparing for the elections and is now in the position to update the membership on the progress. 

In this first issue of the ZIPS 2023 Elections Bulletin, the following are covered :

•      the composition of the Elections Committee;

•      Key dates in the election process (Timelines);

•      Eligibility;

•      Nomination requirements;

•      Nomination Fees; and

•      Campaign Guidelines.

COMPOSITION OF THE ELECTIONS COMMITTEE

According to Section 5 (1) of the ZIPS Act No. 15 of 2003, the council may for the purpose of performing its function under this act appoint committees and delegate to the committee any of its functions. Subsection (2), the Act states subject to the provisions of this Act and to any general or specific directions of the council, the committee appointed under subparagraph (1) may regulate their own procedure.

Arising from the aforementioned provisions, the Election Committee appointed by the Council is as follows:

Ms. Beenzu Chiimbwe -Simfukwe   Secretary

One (1) member of the Female Fellows is yet to be appointed and an update on the appointment will be provided in due course.

KEY DATES IN THE ELECTION PROCESS (TIMELINES)

These dates are tentative and are subject to change and final confirmation

ELIGIBILITY 

 The following are eligible to apply for nomination to stand for a Council position

a)   Fellows (FZIPS) or Full Members (MZIPS) in good standing;

b)   Fully paid-up; and

c)   supported by four (4) members who are either FZIPS or MZIPS in good standing and fully paid up.

NOMINATION REQUIREMENTS

a)   Nomination for Council Position (Form I);

b)   Council Member Nominee Biography and Campaign Form (Form II);

c)   Integrity Form (Form III);

d)   Curriculum Vitae (CV);

e)   Payment of Nomination Fee as per Item No 5 below; and

NB: A background and integrity check will also be undertaken.

NOMINATION FEES

All nominees will be required to pay a non-refundable Nomination Fee as follows:

CAMPAIGN GUIDELINES

     Aspiring candidates will be able to campaign via the following platforms: 

a)   Website & Email managed by the Secretariat - aspiring candidates will share campaign material which will be posted or sent out by

Secretariat;

b)   Dedicated Social Media Channels – two dedicated social media channels will be created -  one WhatsApp and one Telegram;

c)   Virtual Debates – one virtual debate session per position; and 

d)   A Townhall session per position at the end of each day at the Annual Conference

NB: Aspiring candidates and their supporters are therefore encouraged to use the official authorised platforms only for campaigns.

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Original issued and signed by

Secretary