2023 Elections - Call for Nomination

September 27, 2023    1084    1084   

(a) The President

(b) The Vice President

(c) The Secretary

(d) The Treasurer

(e) The Vice Secretary

Who is eligible to stand?

-          Fellows (FZIPS) or Full Members (MZIPS) in good standing; and

-          Fully paid up.

-          Supported by four (4) members who are either FZIPS or MZIPS in good standing who are fully paid up members.

Nominations Submission:

-          The Nomination pack can be obtained from the Secretariat or downloaded from the ZIPS website www.zips.org.zm/downloads or click here.  

-          A duly completed nomination form must be accompanied by:

o   Completed bio template

o   Curriculum Vitae

o   Completed Integrity and Probity Form

o   All candidates must show proof of having paid the nomination fee for the position to be contested

o   Proof of payment for the nomination position applied for.

-          Applications can be submitted at the Secretariat addressed to the Registrar or sent by email to the Registrar on email zipszam@zipszambia.org  Subject heading for email must be in format: Nomination for [insert position] – [insert name].

-          All applications shall be accompanied by the applicable  nomination fee as follows:

a.     President                     -           K3,000.00

b.     Vice President            -           K2,500.00

c.     Treasurer                      -           K1,500.00

d.     Secretary                     -           K1,500.00

e.     Vice Secretary           -           K1,300.00

-          The duly completed nomination paper shall be lodged with the Secretariat by Wednesday 4^th October, 2023 at 17 Hours.  No late submissions will be accepted.

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Issued by Elections Committee

18^th September, 2023

Elections Bulletin

September 27, 2023    1521    1521   

INTRODUCTION      

 Welcome to the first issue of the ZIPS 2023 Elections Bulletin.

The Elections Bulletin will be issued on a regular basis for the purpose of informing communicating with the membership during the elections process.

As the 2023 Annual General Meeting (AGM) is elective, the Zambia Institute of Purchasing and Supply (ZIPS) has been preparing for the elections and is now in the position to update the membership on the progress. 

In this first issue of the ZIPS 2023 Elections Bulletin, the following are covered :

•      the composition of the Elections Committee;

•      Key dates in the election process (Timelines);

•      Eligibility;

•      Nomination requirements;

•      Nomination Fees; and

•      Campaign Guidelines.

COMPOSITION OF THE ELECTIONS COMMITTEE

According to Section 5 (1) of the ZIPS Act No. 15 of 2003, the council may for the purpose of performing its function under this act appoint committees and delegate to the committee any of its functions. Subsection (2), the Act states subject to the provisions of this Act and to any general or specific directions of the council, the committee appointed under subparagraph (1) may regulate their own procedure.

Arising from the aforementioned provisions, the Election Committee appointed by the Council is as follows:

Ms. Beenzu Chiimbwe -Simfukwe   Secretary

One (1) member of the Female Fellows is yet to be appointed and an update on the appointment will be provided in due course.

KEY DATES IN THE ELECTION PROCESS (TIMELINES)

These dates are tentative and are subject to change and final confirmation

ELIGIBILITY 

 The following are eligible to apply for nomination to stand for a Council position

a)   Fellows (FZIPS) or Full Members (MZIPS) in good standing;

b)   Fully paid-up; and

c)   supported by four (4) members who are either FZIPS or MZIPS in good standing and fully paid up.

NOMINATION REQUIREMENTS

a)   Nomination for Council Position (Form I);

b)   Council Member Nominee Biography and Campaign Form (Form II);

c)   Integrity Form (Form III);

d)   Curriculum Vitae (CV);

e)   Payment of Nomination Fee as per Item No 5 below; and

NB: A background and integrity check will also be undertaken.

NOMINATION FEES

All nominees will be required to pay a non-refundable Nomination Fee as follows:

CAMPAIGN GUIDELINES

     Aspiring candidates will be able to campaign via the following platforms: 

a)   Website & Email managed by the Secretariat - aspiring candidates will share campaign material which will be posted or sent out by

Secretariat;

b)   Dedicated Social Media Channels – two dedicated social media channels will be created -  one WhatsApp and one Telegram;

c)   Virtual Debates – one virtual debate session per position; and 

d)   A Townhall session per position at the end of each day at the Annual Conference

NB: Aspiring candidates and their supporters are therefore encouraged to use the official authorised platforms only for campaigns.

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Original issued and signed by

Secretary

CALL FOR SUBMISSION – REVIEW OF THE PUBLIC PROCUREMENT ACT NO.8 OF 2020

April 14, 2023    1407    1407   

The Public Procurement Act, No.8 of 2020 was enacted by the Parliament of Zambia in November 2020 and came into operation on 16^th April 2021. During the period of implementation, some weakness have since been identified.

In view of the above, ZIPS has been invited the Zambia Public Procurement Authority (ZPPA) to review and comment on the attached documents which contains some proposed amendments to the Public Procurement Act. The Institute therefore extends the call to you the members to review as well as provide proposed amendments to the Act. Your proposals and comments should be sent to:

The Registrar,

Zambia Institute of Purchasing and Supply

Email: actreview@zipszambia.org

The deadline for submission is Wednesday 19^th April 2023

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Original Issued by

Registrar & CEO

CALL FOR SUBMISSION – REVIEW OF THE PUBLIC PROCUREMENT ACT NO.8 OF 2020

April 14, 2023    1567    1567   

The Public Procurement Act, No.8 of 2020 was enacted by the Parliament of Zambia in November 2020 and came into operation on 16^th April 2021. During the period of implementation, some weakness have since been identified.

In view of the above, ZIPS has been invited the Zambia Public Procurement Authority (ZPPA) to review and comment on the attached documents which contains some proposed amendments to the Public Procurement Act. The Institute therefore extends the call to you the members to review as well as provide proposed amendments to the Act. Your proposals and comments should be sent to:

The Registrar,

Zambia Institute of Purchasing and Supply

Email: actreview@zipszambia.org

The deadline for submission is Wednesday 19^th April 2023

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Original Issued by

Registrar & CEO

QUATERY BRIEFING BY THE ZIPS PRESIDENT, FELLOW ROBERT TEMBO HELD 11TH APRIL 2023

April 13, 2023    1827    1827   

IN VIEW OF THE AFORESAID, THE COUNCIL IN JANUARY 2023 APPROVED K200,000.00 UNDER THE BUDGET TOWARDS THE BENEVOLENT FUND. HOWEVER, MODALITIES AND GUIDELINES FOR DISBURSEMENTS ARE STILL UNDER PREPARATION BY MANAGEMENT.  ONCE FINALISED AND THE COUNCIL GRANTS APPROVAL BY MAY, THE SAID FUNDS WILL BE ACCESSED WHENEVER SUCH CHALLENGES FACE US.

 IN ADDITION, THE COUNCIL HAS ALSO APPROVED A SMALL AMOUNT IN PRINCIPAL AS A SEED FOR LEGAL FUND REFERRED TO AS “RETAINERS FEE”.  THE LEGAL FUND WILL LARGELY HELP OUR MEMBERS IN CASES OF VICTIMISATION FROM EMPLOYERS ESPECIALLY WHERE IT IS PROVED THAT INFLUENCE PEDDLING AND VICTIMISATION HAS TAKEN PLACE.

MAY I NOW DEAL WITH SUBSTANTIVE MATTERS THAT HAVE BEEN OUTSTANDING AND THAT REQUIRE FEEDBACK

1.      PROCUREMENT GENERAL / CONTROLLER OF PROCUREMENT AND SUPPLIES

THE INSTITUTE HAS CONTINUED TO ENGAGE GOVERNMENT ON THE CREATION OF THIS OFFICE. TO THIS END, GOVERNMENT IS ON RECORD THROUGH THE OFFICE OF THE PERMANENT SECRETARY MANAGEMENT DEVELOPMENT DIVISION (MDD AT CABINET OFFICE AS DESIGNATED THROUGH SECRETARY TO CABINET). GOVERNMENT HAS COMITTED TO IMPLEMENT OR ACTUALISE THE SAID OFFICE NEXT YEAR. IT WAS NOT POSSIBLE TO ACTUALISE THE SAID OFFICE DUE TO   BUDGETARY CONSTRAINTS IN THIS YEAR’S BUDGET, HOWEVER MDD IN LIAISON WITH MINISTRY OF FINANCE WILL ENSURE THAT THE SAID OFFICE IS BUDGETED FOR ACCORDINGLY IN NEXT YEARS BUDGET

2.      ALIGNMENT OF STORES FUNCTION 

 GOVERNMENT HAS ALSO COMMITTED TO ENSURE THAT STORES FUNCTION REVERTS TO THE PROCUREMENT AND SUPPLIES FUNCTION ON CONDITION THAT ZIPS PROVIDES A SOLID RESPONSE THAT WILL ENSURE THAT THERE SHALL BE NO LONGER AUDIT QUERIES.  TO THIS END, THE GOVERNMENT THROUGH THE OFFICE OF THE ACCOUNTANT GENERAL WILL PROVIDE US WITH DETAILS. WE SHALL CONTINUE TO ENGAGE THEM.

3.      ZIPS ACT REVIEW 

THE REVIEW OF THE ACT IS AT AN ADVANCED STAGE. THE VALIDATION WORKSHOP WAS HELD ON 17TH MARCH 2023 AT MULUNGUSHI INTERNATIONAL CONFERENCE CENTRE WITH VARIOUS STAKEHOLDERS AND THE DRAFT BILL IS NOW IN PLACE.

ZIPS HAS SINCE SUBMITTED BOTH THE DRAFT CABINET MEMO AND THE DRAFT BILL TO MOFP. A MEETING WAS HELD WITH THE MINISTRY OF FINANCE OFFICIALS REGARDING THE CABINET MEMO. WE SHALL CONTINUE TO ENGAGE THEM TO EXPEDITE THE MATTER.

.

4.      REVIEW OF THE PUBLIC PROCUREMENT ACT –

THE GOVERNMENT OF ZAMBIA IS REVIEWING THE PUBLIC PROCUREMENT ACT AND IN THIS LIGHT THE NATIONAL ASSEMBLY SOLICITED ZIPS INPUT INTO THE PROCESS.

ZIPS HAS SINCE SUBMITTED ITS INPUT ON THE AFOREMENTIONED MATTER TO THE NATIONAL ASSEMBLY. THIS WAS DONE IN FEBRUARY, 2023. THE SUBMISSIONS WERE MADE TO THE PARLIAMENTARY COMMITTEE ON NATIONAL ECONOMY, TRADE AND LABOUR MATTER ON MATTERS RELATING TO PUBLIC PROCUREMENT IN ZAMBIA. REPORT ON REVIEW OF CDF FUNDS DISBURSEMENTS   AND PROJECT EFFICIENCY HAS ALSO BEEN SUBMITTED TO THE MINISTRY OF FINANCE.

5.      MEMBER AND STUDENT INFORMATION MANAGEMENT SYSTEM

THE INSTITUTE HAS ENGAGED A VENDOR TO DEVELOP THE SYSTEM WHICH WILL GREATLY IMPROVE SERVICE DELIVERY TO THE GENERAL MEMBERSHIP. DEVELOPMENT OF THE SYSTEM IS AT AN ADVANCED STAGE AS ITS ALMOST 95 % COMPLETE WITH RELEVANT BANKS BEING LINKED TO THE PORTAL. THIS IS A DIGITALISED SYSTEM THAT WILL ENABLE MEMBERS TO GET INFORMATION OR PRINT THE CERTIFICATES UPON RENEWAL AND PAYMENT IN REAL TIME. IT IS ENVISAGED THAT THE SYSTEM SHALL BE FUNCTIONAL BY END OF APRIL, 2023 AS IT IS NOW BEING TESTED. THE OFFICIAL LAUNCH OF THE SAME SHALL BE ANNOUNCED SOON. THUS, THE ISSUE OF DELAYED ISSUANCE OF CERTIFICATES WILL SOON BE BEHIND US.

6.      NOLUMU TRAINING WORKSHOP

THE INSTITUTE SUCCESSFULLY HELD THE NORTHERN REGION TRAINING WORKSHOP IN SAMFYA ON 30TH AND 31ST MARCH, 2023. THIS IS IN LINE WITH ITS MANDATE TO UPHOLD THE STANDARDS OF PROCUREMENT AND SUPPLY CHAIN MANAGEMENT IN THE COUNTRY.

7.      MEDIA ENGAGEMENTS

ONLY THE PRESIDENT OF ZIPS WILL ENGAGE WITH THE MEDIA ON POLICY MATTERS AND/OR THE REGISTRAR ON OPERATIONAL MATTERS OR AS DESIGNATED. THIS IS EARMARKED TO HELP IN BRINGING ORDER AND DECORUM TO THE INSTITUTE.  A MEMBER WHO WISHES TO ENGAGE THE MEDIA SHOULD PREFERABLY GET CLEARANCE FROM THE OFFICE OF THE REGISTRAR. THIS HAS BEEN FOUND NECESSARY TO INSTIL ORDER, DISCIPLINE AND DECORUM TO THE PROFESSION AND AS SUCH FAILURE TO COMPLY WILL BE MET WITH NECESSARY DISCIPLINARY ACTION

8.      STRATEGIC PLAN AND ACHIEVEMENTS.

Ø APPOINTMENT OF ALL CHAPTER LEADERS HAS BEEN DONE IN ALL THE TEN PROVINCES OF ZAMBIA.

Ø  TITLE DEED FOR PROCUREMENT OF ZIPS OFFICE IS NOW OUT AND MAINTENANCE OF THE BUILDING WILL ALSO COMMENCE ACCORDINGLY AND THE LAUNCH WILL TAKE PLACE SOON).

Ø SETTING UP OF THE CENTRE OF EXCELLENCE

THE RESEARCH OFFICER WILL REPORT FOR WORK BEFORE THE END OF APRIL 2023 AS THE INTERVIEWS WERE ALREADY DONE.  THE BOARD FOR THE CENTRE OF EXCELLENCE IS ALREADY IN PLACE HEADED BY DR JONES KALYONGWE.

9.      DISCIPLINE AND DECORUM OF THE INSTITUTION

IN ORDER TO ENSURE THAT DISCIPLINE AND DECORUM IS UPHELD BY ALL MEMBERS IN LINE WITH THE PROFESSIONAL ETHICS AND COMMUNICATION GUIDE LINES: -

A.   ALL MEMBERS ARE REQUESTED TO AVOID HATE SPEECH THAT INJURES MEMBERS OF ZIPS AND THE STAFF MEMBERS ON ALL BLOGS/ SOCIAL MEDIA. 

B.    ALL MEMBER S ARE REMINDED TO WORK AND CONTRIBUTE TO ZIPS WITH UNITY OF PURPOSE AND THUS NEED FOR RESPECT FOR SENIOR MEMBERS OF ZIPS, OTHER MEMBERS, STUDENTS AND INDEED MEMBERS OF STAFF.

IN VIEW OF THE ABOVE, THE DISCIPLINARY COMMITTEE HAS BEEN DIRECTED TO MONITOR ALL BLOGS TOGETHER WITH THE REGISTRAR’S OFFICE, THE CHAPTERS CHAIRPERSONS AND THAT THEY SHOULD CAUTION THE OFFENDERS AND WILL REMOVE THOSE WHO SEND HATE MESSAGE ON THE BLOGS OR SOCIAL MEDIA AND THAT THE DISCIPLINARY COMMITTEES SHOULD SANCTION ERRING MEMBERS ACCORDINGLY.

10.   CONCLUDING REMARKS

IN ADDITION, ALL MEMBERS OF ZIPS ARE REMINDED TO READ THEIR PROFESSIONAL ETHICS AND OATH OF ALLEGIANCE TO THE INSTITUTE AND THE COUNTRY. THUS WE ARE ALL REMINDED TO SERVE THE PROFESSION AND THE COUNTRY WITH INTEGRITY, HONEST AND IN ACCORDANCE WITH OUR PROFESSIONAL ETHICS. ABOVE ALL TO WORK WITHIN THE CONFINES OF THE RELEVANT LAWS OF THE LAND AND SERVE THE COUNTRY DILIGENTLY AS PROCUREMENT IS A SERVICE AND A CALLING. LET US ALL BE HUMBLE IN OUR SERVICE DELIVERY TO OUR EMPLOYERS.

THE NEED FOR UNITY OF PURPOSE IS KEY FOR THE INSTITUTION AND WE NEED TO GIVE ZIPS A CORPORATE IMAGE.

IF YOU HAVE A GOOD IDEA, SEND IT TO SECRETARIAT OR COUNCIL, WE WILL CONSIDER IT IF, AND WHERE ACCEPTED ALIGN WITH THE VISION OF ZIPS. PERSONAL AGENDA BASED ON PERSONAL INTEREST SHOULD NOT TAKE PRECEDENCE OVER ZIPS

IT IS IMPERATIVE THAT ALL MEMBERS OF ZIPS CONFORM TO THE CODE OF ETHICS AND OPERATE WITHIN THE UMBRELLA OF THE LAW IN A PROFESSIONAL MANNER.